Requests for Proposals

INVITATION FOR BIDS (IFB)
IFB 2023-004

The Abilene Housing Authority (hereinafter, “HA”) in keeping with its mandate to provide efficient and effective services, the Agency is now soliciting bids from qualified, licensed and insured entities to provide the above noted services to the Abilene
Housing Authority. All bids submitted in response to this solicitation shall conform to all of the
requirements and specifications outlined within this document and any designated attachments in
its entirety.

SCOPE OF WORK/SPECIFICATIONS. The Agency is accepting sealed bids from qualified entities to replace and/or resurface cabinets, countertops, tubs, and floors located at:
4398 N. 7th Street, Abilene TX 79603
2100 Vogel Avenue Site B, Abilene TX 79603
2500 Vogel Avenue Site D, Abilene TX 79603
3402 Rebecca Lane, Abilene TX 79603
3001 North 6th Street, Abilene TX 79603

Abilene Housing Authority will reach out to the Contractors in the approved pool to obtain pricing and a timeline to complete the requested project. As a result, the lowest, most responsive and responsible contractor will be selected for the project per pricing line item and total price. One or more contractor’s may be awarded based on price for each line item. Abilene Housing Authority is requesting sealed bids to resurface cabinets, countertops, tubs, and install new flooring in all 213 units as described below.

  1.  Remove, sand, stain and reinstallation of cabinet doors and boxes in kitchens and bathrooms; Remove, purchase and install heavy duty cabinet hinges; Install cabinet and drawer pulls in kitchen and bathroom – 163 units
  2. Remove and replace all cabinet boxes and doors in kitchens and bathrooms; Remove, purchase
    and install heavy duty cabinet hinges; Install cabinet and drawer pulls in kitchen and bathroom
    at Riviera Apartments, 3001 N. 6th St. – 50 units
    o NOTE: Only cabinets that are in bad condition and cannot be repaired should be replaced.
    Pre-approval is required by Public Housing Manager.
  3. Resurfacing of countertops, tubs, showers, and enclosures for tubs/showers. – 213 units
  4. Install new LVT flooring in all units-213 units

 

  1. The contractor shall provide all labor and materials for all work needed to complete this project.
    Required Material
    1. Cabinet Stain Varathane – Espresso or Equal
    2. Cabinet material Project Source or Equal– 36” Base Cabinet #0336272, 36” x 30” Wall Cabinet
    #0336281, 24” Base Cabinet #0336301, 36” Sink Base Cabinet #0336302, 18” Base Cabinet
    #0336273, 36” Sink Base Cabinet #0336302
    3. Project Source Vanity #2694693 or Equal
    4. Hinges must be heavy duty– 1 ½” Self-Closing Exposed Overlay Cabinet Hinge Satin Nickel
    #804008 or Equal
    5. Drawer Pulls – 5” Hollow Stainless Drawer Pulls 3” Center Holes Satin Nickel #125361- Or Equal
    6. Resurfacing of tubs, showers, and enclosures will be white
    7. LVT flooring-Armstrong- Altitude Argyll ST150 Or Equal
    8. Countertop Resurfacing- samples must be provided and agreed upon

AGENCY CONTACT PERSON: Nikki Favors, Procurement and Compliance Coordinator
Telephone: (325)676-6032×6015
E-mail: nikki.favors@abileneha.org
TDD/TTY: 800-735-2989 (800-RELAY TX)

HOW TO OBTAIN THE IFB DOCUMENTS ON THE EPROCUREMENT MARKETPLACE:
1. Access ha.internationaleprocurement.com   (no “www”).
2. Click on the “Login” button in the upper left side.
3. Follow the listed directions.
4. If you have any problems in accessing or registering on the eProcurement Marketplace, please call                                                           Customer Support at (866)526-9266.

PRE-BID CONFERENCE & WORKSITE WALKTHROUGH:
Wednesday, June 21, 2023, 3:00 PM CT
Earl Williams Apartments
4398 N. 7th Street, Abilene, TX 79603
Walkthrough will be immediately following the meeting.

QUESTION SUBMITTAL DEADLINE Friday, June 23, 2023 @ 1:00 PM CT

HOW TO FULLY RESPOND TO THIS IFB BY SUBMITTING A BID SUBMITTAL
1. As directed within Section 3.2.1 of the IFB document, enter proposed pricing, where provided for within                                                   the eProcurement Marketplace.
2. As instructed within Section 3.0 of the IFB document, submit 1 copy of your “hard copy” bid to the

                                                             Earl Williams Apartments,
4398 N. 7th Street, Abilene, TX 79603

BID SUBMITAL RETURN & DEADLINE PUBLIC BID OPENING
*Friday, July 7, 2023, 2:00 PM CT

                         Earl Williams Apartments
4398 N. 7th St., Abilene, TX 79603

*(The proposed costs shall be entered within the Marketplace
and the “hard copy” bid shall be received in-hand and timestamped
by the Agency by no later than 2:00 pm on this date).